Position: HR & Admin Officer cum Accountant

Company Name: Vina Takeuchi Co., Ltd

Homepage: https://vina-takeuchi.vn/

Fan page: https://www.facebook.com/VinaTakeuchi2019/ 

Takeuchi Construction Inc. was established in 1990 with head office in Mihara City, Hiroshima Prefecture, Japan. Takeuchi Group is well-known for its self-research and development of innovative technology for soft ground reinforcement called “TNF method”.

Vina Takeuchi Co., Ltd is a member of the Takeuchi Group, established in 2016 and going into business since 2019. Currently, we have 31 employees in departments: Administrative - HR - Accounting, Structural Design, Bidding, Research & Development, IT. Our company specializes in providing services:

• Construction estimating services for Japanese projects
• Design services for projects in Vietnam and Japan
• Construction drawings services
• Preparation of construction plans and report on construction completion

Work Location: Ground Floor, ANNA Building, Quang Trung Software City (QTSC), Tan Chanh Hiep Ward, District 12, Ho Chi Minh City, Vietnam

Job Type: Full-time

Salary: Negotiable

Interview Process: 2 main rounds

Reason for Recruitment: To enhance the capabilities of the Administrative - HR - Accounting department, aiming for business expansion in the Vietnamese market.

Job Description

1. Accounting:

• Manage accounting books: Track and record the company’s financial transactions.
• Prepare financial reports: Prepare and submit periodic financial reports (monthly, quarterly, annually).
• Manage receipts and expenditures: Monitor and check receipts and expenditures to ensure reasonableness, validity, and accuracy.
• Manage invoices and documents: Check and store accounting invoices and documents.
• Check and reconcile debts: Track and reconcile receivables and payables.
• Support auditing: Assist in internal and external audits as needed.
• Communicate with the accounting firm: Coordinate with the accounting management company to carry out tasks as required.
• Advise the General Director on accounting, tax-related issues, etc.

Administrative - HR:

• Manage personnel records: Store and update employee records, labor contracts, termination contracts, forms.
• Recruitment and training: Organize recruitment seminars at universities; participate in job fairs; post job advertisements; carry out the recruitment process, organize interviews, onboarding, and training of new employees; train on corporate culture and integrity awareness.
• Attendance and payroll: Manage attendance, calculate salaries, bonuses, and employee benefits; report and manage overtime working hour; schedule holidays during the year.
• Social, health, unemployment, and voluntary insurance procedures: Report employee increases and decreases.
• Manage stationery, equipment, and medical supplies: Order, control, and distribute stationery, equipment, create employee cards, and name cards.
• Organize internal events: Coordinate to organize internal company events and activities.
• Legal: Create, amend, and update internal documents (labor regulations, rules, policies, etc.).
• Support business trips: Handle visa applications, book flights, travel insurance, and hotel reservations.
• Support Japanese language classes: Monitor, manage progress, and handle arising issues; support JLPT registration.
• Manage company’s Homepage and Fanpage: Collect information, images, write articles, and post.
• Handle other administrative tasks: Provide documents for internal control; support other administrative tasks as requested by the Board of Directors.

Job Requirements

• University degree in Accounting, Finance, Human Resource Management, or related fields
• At least 3 years of experience in Administrative - HR and Accounting positions
• Japanese proficiency of N3 or higher
• Good English communication skills
• Proficiency in accounting and office software (Excel, Word, PowerPoint)
• Good communication and time management skills
• Ability to work independently and in teams
• Organizational, job management, and problem-solving skills
• Persistent, eager to learn, meticulous, careful, honest; sharp, decisive, responsible; analytical thinking
• Attitude: Flexible, open to change, responsible, progressive, transparent, able to handle high work pressure
• Preferably with experience working in construction companies (contract drafting, construction law, customer interaction, etc.)

Benefits

• Work Environment: Friendly, with many opportunities for promotion and career development
• Salary/Bonus: Annual salary increase, biannual bonuses; profit-sharing bonus based on Takeuchi Group's business performance.
• Allowances: Travel allowance, housing allowance, business trip allowance, training allowance, qualification allowance, home mortgage interest allowance, etc.
• Welfare: Participation in compulsory social insurance, health insurance, unemployment insurance, periodic health check-ups, company trip, long service awards, wedding gifts, childbirth gifts, sickness visits, massage therapy session cost supporting (once a month), condolences, disaster relief; participation in accident and health insurance (for employees and their families) after signing an official labor contract; labor union organizes sports activities (football, badminton), gifts, bonuses on holidays, New Year, birthdays.
• Days off: Saturdays, Sundays, public holidays.
• Working hours: 8:00 AM to 5:00 PM (1-hour lunch break from 12:00 PM to 1:00 PM).

How to Apply

• Application documents include: CV, scanned transcript, graduation certificate, other certificates (if any), and a photo of the applicant.
• Application link: https://forms.gle/WsxX4Zf5KcjDg4Z16
• Application deadline: February 28th 2025.